What personal data we collect and why we collect it
Introduction – Who we are
- The Data Controller
- The Data Protection Officer
- The personal data we collect
- The use of your personal data
- The length of time we store your personal data
- Who can access your personal data
- International data transfers
- Your rights
The Data Controller
Atheist Ireland is the data controller for all personal stored on this website. You can contact Atheist Ireland at firstname.lastname@example.org.
The Data Protection Officer
Atheist Ireland has appointed a Data Protection Officer to oversee compliance with its data protection obligations. Atheist Ireland’s Data Protection Officer can be contacted at this email address: email@example.com
What Personal Data do we collect?
Personal data refers to data that can identify you such as your name, address, phone number, email and IP address. Most of this website can be accessed by you without the need to store your personal data. Atheist Ireland collects the following on the website atheist.ie
If you comment on a post, we keep a record of your username, first and last name and email if you opt in by ticking the opt in box
- Session status – i.e. if your logged in or not
In addition, the security on the website keeps a record of the following
- Web information – your browser information, IP address, url of the site you accessed our site from and url of the site you left our site for.
- This website also tracks the number of post (website page) views. This does not store personal information.
Membership – pmpro
We use paid membership pro for managing our membership.
If you join Atheist Ireland we keep a record of your membership details namely
- password (encrypted)
- First name
- Last name
- Optional information such as telephone, website, reason for joining,
- Your method of payment and if applicable your PayPal transaction id and or your PayPal subscription transaction fee.
- We also store if you want your membership to automatically renew or not. If you pay by PayPal and choose automatic renewals a PayPal subscription payment will be automatically set up.
- We also store the amount paid for membership and the amount (if any) you donated.
- We also store your members history of invoices
- The membership officer or secretary of Atheist Ireland may also add notes to your membership relating to unique issues on your membership order e.g. if you take out a family membership the other adults name will be mentioned on your order for admin purposes.
Members are sent automatic emails when they register membership, when they are about to expire, when they are due to renew, when an admin changes their details on the system, when they request password changes (this also holds for registered users that are not members).
Atheist Ireland’s membership officer Kelvin O’Connor or secretary Helen O’Shea may also contact you on issues related to your membership.
Members are also signed up automatically to our weekly newsletter Secular Sunday when they join. You can request to be removed from Secular Sunday’s mailing list by emailing firstname.lastname@example.org.
Members are also sent an invite to join a members’ only Facebook group on the first Sunday of the month (or thereabouts) after they join. You can request to not be invited to this group by emailing email@example.com.
Members are also periodically contacted regarding membership issues such as notice of AGM’s, committee updates or invites to members only (or open) events.
Newsletter – Mailchimp
Members are automatically subscribed to our newsletter. If you click on subscribe to our newsletter then you add your email to our mailchimp list and grant us contact rights. This is used exclusively for mailing you the newsletter and we do not pass this list to other audiences or sell this information. There is an option to unsubscribe from the newsletter on the newsletter’s footer. You can request the removal of your data.
Sales contact – WooCommerce
Our website also uses WooCommerce to sell our book ‘Is my family odd about gods’. If you buy this book the following information will be stored
If you buy a book from this website, we keep a record of your
- First Name
- Last Name
- Telephone number (if supplied)
- Billing address
- Shipping address
- PayPal transaction Id
Automatic emails are then sent to you such as invoices and order updates.
Pop up notices
Atheist Ireland uses a pop-up message. We do not use this to store user information to the database or send subscriber emails to admins or third party email marketing. The software does not store any private information in cookies.
Pop up notice Analytics and Tracking
Our pop up notice has its own analytics that calculates the number of impressions and conversions received on a form. This does not in any way relate with the personal information of users. In addition, we have disabled impression tracking for this software.
Comments on WordPress
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies on atheist.ie
Cookies are small text files (that don’t take up much space) that are created and saved on your internet device when you visit a website. Cookies here refers to web browser (Chrome, Firefox, Safari, Edge etc) cookies. These store information on your use of this website. If you click on a social share button (Facebook, Twitter, LinkedIn, WhatsApp etc) at the bottom of posts you allow these companies to collect your information. You can find a list of the cookies used on this website here. You can choose which cookies to allow here Cookie settings. You can also delete your browser cookies for this website in your browser setting.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day. We also use a cookie to store article views. These cookies includes no personal data and simply registers 1 if the article was viewed. They expire after 30 days.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites such as YouTube, PayPal and social shares (Facebook, Twitter, LinkedIn, WhatsApp) behaves in the exact same way as if the visitor has visited the other website. Currently this website has YouTube embedded content, PayPal donate buttons, PayPal membership button and Social shares. In order to view YouTube content you must accept non necessary cookies as listed on the video. Videos are by default blocked from setting cookies until you accept. This website also has a PayPal donate button. This will generate a transaction ID and IPN record on PayPal.
This site links to a Redbubble account and any merchandise (excepting the book ‘Is my family odd about gods’) gets directed to the Redbubble site. Payment and orders are processed by Redbubble.
What we use your personal data for
We use your personal data to keep a record of your comments. We may also use analytics to monitor website activity and improve user engagement. We do not sell your data. You can withdraw your consent to non-necessary cookies here Cookie settings. You can also request the removal of your comments and user details by emailing firstname.lastname@example.org
- We use session information to monitor if you are logged in or not and to see if you’ve seen any pop up notices or not and to log your response to our cookie notice (whether you’ve accepted/rejected cookies or your cookie preferences)
- We use web information for analytics and SEO purposes. You can opt out of this in cookie settings Cookie settings
- We monitor your web information as part of our security firewall to track and monitor activity within our sites.
- We use anti-spam software to monitor comments (which has access to first and last name, email and IP).
- We use user activity logs to prevent data breeches. This software monitors changes made by internal users to both content (including posts, pages, tags, categories, custom post types, comments, widgets, and menus), and functionality (user accounts, plugins, themes, databases, and universal settings.) It also monitors our ecommerce and membership systems and logs events and changes related to these services.
- We use membership software to keep a record of members and their payment
- We use ecommerce software to keep a record of sales
Do we collect information from visitors?
A website visitor is someone who visits a website and is or is not logged in to its content management platform (WordPress in this case).
- If you visit this website and are not logged as a user, your session (that you are not logged in), web and marketing information are still tracked unless you disabled this in the cookie settings Cookie settings
- Our security and anti-spam measures will also track your use of this website.
- Our membership system will track any logged in members use of this website.
- There is a user activity tracker also installed that monitors changes on this website.
Can this information be used to identify individuals or is it aggregated and anonymous?
- If you are a logged in user we can identify you by your logged in name and email.
- If you are a visitor, we can identify your IP and the pages you visit on our site, your point of entrance and point of departure.
Who has access to this information?
- Access to your personal data information is restricted to the management committee of Atheist Ireland, in particular its secretary and membership officer. All admins on this site will also be able to access your information. All Atheist Ireland management committee and agents working on behalf of Atheist Ireland (such as third party web developers) are obliged to keep your personal data secure and only use it for its specified purpose.
How long will we hold onto your Personal Data?
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information. The firewall on the website will store logins for 1 day and IPs for 30 days. Cookie retention times can be found here
Will personal data be transferred outside of the European Economic Area (EEA) or shared with other parties?
Visitor comments may be checked through an automated spam detection service. Atheist Ireland uses Google Analytics and other SEO tools on some of its websites to collect information about the way you use this website. This includes your IP address. IP addresses are considered as personal data. Atheist Ireland also uses versions of social share apps which do not transfer data outside of the EEA.
How do we protect your information?
- users accounts are protected with their username/password – passwords are stored in encrypted form on the database.
- We have a firewall on our server and on our websites
- We have an activity tracker on this website
- We keep our website up to date with security releases
- Local/cloud backups are kept securely with restricted access.
- Printed lists (such as member lists for AGM’s) are shredded after use.
How will we notify visitors of changes to our policies?
What rights you have over your data on this website
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
What are your Rights
Under GDPR under certain circumstances you have the right to the following:
- Access Rights – you can request a copy of your stored information
- Rectification Rights – you can correct inaccurate/incomplete data we hold on you
- Right to be forgotten – in certain circumstances you can ask us to delete your data.
- Right to restrict processing – in certain circumstances you can restrict data processing
- Right of portability – in certain circumstances you can request us to transfer your data to another organisation
- Right to object – you can object to certain data processing like direct marketing
- Right to object to automated processing or data profiling – you have the right to be subject to legal effects of automated data processing/profiling.
- Right to review – if we refuse your data request we will provide you with a reason.
- Right to withdraw your consent – if you have subscribed to our mailing list or newsletter you can withdraw your consent at any time
If you wish to exercise your rights email email@example.com
Making a complaint
If you wish to make a complaint about how your personal data is processed by atheist.ie or how your complaint was handled you have the right to lodge a complaint with the Data Protection supervisory authority (https://www.dataprotection.ie/) and Atheist Ireland’s Data Protection officer (firstname.lastname@example.org). Atheist Ireland’s Data Protection Officer is Helen O’Shea at email@example.com